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 What is the Work-Study Program?

Work-Study is a federally funded program granting part-time work opportunities for college students. The purpose of the program is to provide financial assistance to students demonstrating financial need.

 

How do I qualify for Work-Study?

You must have completed a Free Application for Federal Student Aid (FAFSA) in order to qualify for Work-Study. Your Work-Study eligibility is based on unmet financial need (need that is not met by grants and/or family contribution).

 

To be eligible for Financial Aid the student must meet all the following criteria:

  1. You must be registered for at least 6 credits during the current semester!
  2. You have been fully accepted into a degree or certificate program at YCCC.
  3. You are a United States citizen or eligible non-citizen.
  4. You must have a valid Social Security Number.
  5. You must maintain satisfactory academic progress (please refer to your YCCC catalog for a definition).
  6. If required, you must have registered with the Selective Service.
  7. You demonstrate financial need based on information reported on the FAFSA.
  8. You are not in default on any student loans or do not owe a repayment of federal grant funds.

 

How will I know what Work-Study positions are available on campus?

Work-Study positions will be sent to YCCC student e-mail accounts as available. A job need analysis is conducted within each office, and this information is used to determine available positions on campus.

 

How do I apply for a Work-Study position?

In order to be considered for a Work-Study position, you must:

  1. Determine the position(s) for which you wish to apply.
  2. Obtain the YCCC Employment Application from the Work Study Forms column on the right of this page.
  3. Submit a completed application to the supervisor of the position(s) for which you are applying.  (If you wish, you may apply for more than one Work-Study position.)
  4. Have an interview with the position’s supervisor

 

The Work-Study supervisor will determine whom to hire. This decision will be determined by choosing the individual best fitting the needs of the department.

 

I have been hired for a position, now what do I need to do?

Once a student has been officially hired, the Work-Study supervisor must forward the student’s YCCC Employment Application to the Financial Aid Office as well as the Statement of Understanding so that Human Resources may complete a background check. The student must also complete a FWS contract, confidentiality agreement, I-9, W-4, W-4 ME and Sexual Harassment Prevention Training. Students will get these forms from the Financial Aid Office. Completed forms will be returned to the Financial Aid Office. Original documents must be provided for Financial Aid Office review to complete the I-9 (photocopies not accepted) and a certificate of completion for the Sexual Harassment Prevention training will also be required.

 

NOTE: A background check will be done upon completion of all paperwork. Once the background check is completed the student will be eligible to work.

 

York County Community College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.  Inquiries about the College's compliance with, and policies that prohibit discrimination on, these bases may be directed to: Affirmative Action Officer, 112 College Drive, Wells, Maine, 04090, telephone 207.646.9282, fax 207.641-0837; United States Department of Education Office for Civil Rights, 33 Arch Street, Suite 900, Boston, MA  02110, telephone 617.289.0111, TTY/TDD 617.289.0063, fax 617.289.0150, e-mail OCR.Boston@ed.gov, internet http://www.ed.gov/about/offices/list/ocr/index.html?src=oc; Maine Human Rights Commission (MHRC), 51 State House Station, Augusta, ME  04333-0051, telephone 207.624.6050, TTY/TDD 207.624.6064, fax  207.624.6063, internet http://www.maine.gov/mhrc; and/or Equal Employment Opportunity Commission, 475 Government Center, Boston, MA  02203, telephone 617.565.3200 or 1.800.669.4000, TTY 617.565.3204 or 1.800.669.6820, fax 617.565.3196, internet http://www.eeoc.gov/. The College also does not discriminate on the basis of sexual preference or marital, parental, or veteran's status.  Inquiries about the College's policies that prohibit discrimination on these bases may be directed to the Affirmative Action Officer or MHRC identified above.

 

What hours will I need to work?

You and your Work-Study supervisor will determine your schedule. It is generally 6-8 hours a week, however Work-Study hours are flexible, and you can work around your college and personal schedule. However, you cannot earn any more money than the allotted amount for Work-Study as detailed in your contract. Any unearned amounts during the academic year are forfeited.

 

When do I get paid and how much will I earn?

Work-Study students are paid on an hourly basis. The beginning hour rate is $10.00 per hour.  Students will receive paychecks bi-weekly. Timesheets are completed every other week electronically through Timesaver. Additional information and training is provided by Human Resources. Direct Deposit is available for work study students and the form will be in the packet of employment paperwork. Paychecks can be picked up in the Business office every other Wednesday after 12 p.m. The remaining paychecks will be mailed to the address on file.

 

Any person who knowingly and willingly embezzles, misapplies, steals, or obtains by fraud, false statement or forgery and federal funds shall be fined not more than $10,000 or imprisoned for not more than five years or both.

 

Can I work during school vacations?

Yes. Your schedule needs to be arranged with your supervisor.

 

Do I receive any breaks while working?

In accordance with Maine State Laws, a student must take a 30-minute break if he/she works 6 or more consecutive hours. This is an unpaid break and must be computed for the hours worked on the student’s timesheet.

 

Do I receive any benefits as a work-study employee?

Work-Study students do not receive overtime pay, sick pay, vacation pay, or employee benefits.

 


 

Please refer to the Available Positions section for current list of available positions

WORK-STUDY JOB DESCRIPTIONS

(Supervisor Contact information is in parentheses)

 

Office Assistant - Institutional Advancement (Elizabeth Fitzgerald 207-216-4466 or efitzgerald@yccc.edu)

  • Data entry working with confidential information
  • Organizing and archiving files
  • Some filing and copying
  • Providing customer service to walk-ins and over the telephone
  • Providing newspaper clipping assistance

 

Library/Office Assistant – Library (Amber Tatnall 207-216-4384 or atatnall@yccc.edu)

  • Assist patrons with questions while using the learning resources (including basic informational needs, equipment problems, etc.)
  • Provide one-on-one orientation to resources, as requested
  • Troubleshoot technology problems and facilitate technology question referrals (Webdesk)
  • Monitor the lab to assure security of the Library/LRC space and the activities within
  • Enforce Library/LRC and College policies, as necessary
  • Record Library/LRC usage statistics
  • Participate in constant information exchange amongst Library Front Desk staff
  • Handle basic circulation of materials for Library/LRC patrons using automated system
  • Maintain appointment book for Writing Tutor (Learning Assistance services)
  • Re-shelve materials that have been used or returned
  • Take responsibility for own shifts (and finding and reporting replacements)
  • Maintain the confidentiality of all patron information

 

OFFICE ASSISTANT – Admissions (Fred Quistgard 207-216-4406 or fquistgard@yccc.edu)

  • Participate in recruitment events and New Student Orientation.
  • Assist in the planning of Open House, New Student Orientation and other campus events.
  • Give campus tours.
  • Keep contact with prospective students through phone calls, emails and mailings.
  • Do data-entry and mailing of all inquiries and prospective student visits to campus on the CMDS computer system.
  • Perform some basic office tasks such as sorting mail, filing and photocopying as assigned.

 

LAB MONITOR – Computer Technology (tbd)

  • Assist students to resolve technical issues
  • Monitor and maintain log of student activity and use
  • Provide a secure classroom environment
  • Know computer hardware and software

 

Office Assistant – Financial Aid (Amanda Mitchell 207-216-4411 or amitchell@yccc.edu)

  • Filing
  • Copying
  • Mailings
  • Data entry of confidential information

o   Special projects

  • Other duties as assigned
  • Job Qualifications:
  • Knowledge of computer applications including Microsoft Office Word and Excel

 

AMERICA READS READING TUTOR / COUNTING TUTOR – Early Childhood Development (Amanda Mitchell 207-216-4411 or amitchell@yccc.edu)

o   YCCC students in an Early Childhood Development certificate or degree program may have the opportunity to tutor children in reading/math at local schools/libraries. This program not only aids in student portfolio development, it also provides outreach services for schools/libraries.

 

OFFICE ASSISTANT – Retention (Claudette Dupee 207-216-4479 or cdupee@yccc.edu)

  • General clerical office duties to include but not limited to: filing, Xeroxing, answering phone, word processing, preparing materials for meetings, mailings and presentations.
  • Other tasks may be assigned
  • Position requires interaction with high school students attending YCCC. Should be comfortable working with this population
  • Job Qualifications:
  • Knowledge of computer applications including Microsoft Office Word and Excel.
  • Web design and digital camera knowledge preferred but not required

 

OFFICE ASSISTANT-Enrollment Services (Jessica Masi 207-216-4401 orjmasi@yccc.edu)

  • Scanning and filing confidential documents
  • Shredding
  • Preparing New Student Orientation materials
  • Possible front desk/customer service
  • Other duties as assigned

 

OFFICE ASSISTANT- TRIO Support Services (Jane Foley 207-216-4424 or jfoley@yccc.edu)

  • Data Entry
  • Copying
  • Filing
  • Reception
  • Mailings
  • Project preparation
  • Other duties as assigned

 

PEER TUTOR- TRIO Support Services  (Jane Kimball Foley 207-216-4424 or yjfoley@yccc.edu)

  • Learn tutoring techniques and strategies to best assist students
  • Provide math and/or writing tutoring to students on a scheduled basis
  • Assist Director and staff tutors to create academic resources as needed
  • Facilitate peer-to-peer discussions about academic skill development

 

PEER LEARNING ASSISTANT-Learning Assistance Center (Angela Nadeau 207-216-4323 or anadeau@yccc.edu)

  • Learn tutoring techniques and strategies to best assist students
  • Provide math and/or writing tutoring to students on a “drop-in” basis
  • Assist Director and staff tutors to create academic resources
  • Facilitate small study group sessions
  • Facilitate peer-to-peer discussions about academic skill development

 

LEARNING ASSISTANT-Learning Assistance Center (Angela Nadeau 207-216-4323 or a nadeau@yccc.edu)

  • Greet students, orient students to Learning Center services and assist students with questions as requested.
  • Provide academic assistance to students in (math, writing, sciences or trades and study skills)
  • Assist with creating academic resources and promotional materials
  • Provide general administrative assistance such as photocopying, collating, posting flyers, etc.
  • Assist students with questions while using the Learning Center resources and equipment (including troubleshooting computer and printer issues)
  • Record and enter data for Learning Center usage statistics
  • Assist with social media (facebook, twitter, tumbler, etc.)
  • Check out library materials to students.
  • Maintain confidentiality of sensitive information student usage.

 

OFFICE ASSISTANT/ RECEIVER – Business Office (Sam Ellis 207-216-4436 or sellis@yccc.edu)

  • Assist with various projects, including copying, filing and organization in the areas of Human Resources, Accounts Payable and Student Accounts
  • Assist with various mailing projects in the areas of Human Resources and Student Accounts
  • Assist with Student Accounts and various front desk operations
  • Various typing and data entry projects in the areas of Human Resources, Student Accounts, Accounts Payable, and General Ledger
  • General office and organizational tasks; assembly of binders and informational packages

 

OFFICE/LABORATORY ASSISTANT- Biological Sciences (Maria Niswonger 207-216-4363 or mniswonger@yccc.edu)

  • Work with technician/instructor to prepare laboratory materials
  • Cleans, washes and sterilizes laboratory equipment
  • Follows and helps maintain laboratory safety procedures
  • Inventories and organizes laboratory supplies
  • Sets up apparatus for experiments, labels and numbers specimens, sorts and packages samples
  • Maintain open laboratory hours for student study
  • Data Entry
  • Copying
  • Filing
  • Mailings
  • Project preparation
  • Other duties as assigned

o   *Must have completed at least one college level laboratory science class with a C+ or better average

 

LAB ASSISTANT – Design Technologies (Tom McGinn 207-216-4366 or tmcginn@yccc.edu)

  • Filing & Copying
  • Assisting with CAD Certification exams
  • Organizing samples of student work & preparing for display
  • Assisting with inventory at new Precision Machining facility
  • CAD Tutoring
  • Other duties as assigned

 

SPECIAL PROGRAM ASSISTANT- Criminal Justice (Tracy Cornell 207-216-4361 or tcornell@yccc.edu)

  • Must be available Wednesdays from 12:00-1:00-other days/hours can be negotiated
  • Coordinate lobby and room reservations
  • Help coordinate service projects as they come up during the semester for program
  • Serve as an ambassador for other majors
  • Assist in CJ program newsletter preparation and content
  • Knowledge of computer applications including Microsoft Office Word and Publisher
  • Knowledge of social media (Twitter and Facebook)
  • CJ major

 

Office Assistant – Institutional Research & Planning (irp) (Nicholas Gill 207-216-4467 or yngill@yccc.edu)

  • Survey construction and administration
  • Database research
  • General data entry of confidential information
  • Stuffing envelopes
  • Printing reports
  • Running errands on campus
  • General filing and other general office tasks

o   Other administrative functions as assigned

  • Job Qualifications:
  • Comfortable with fundamental arithmetic and basic statistics and graphing principles.
  • Proficient in the Microsoft Office Suite applications, particularly MS Word and MS Excel.
  • Possess general office and organizational skills, any office experience is preferred.

 

Office Assistant – President’s Office (Erin Haye 207-216-4311 or yehaye@yccc.edu)

  • Scanning
  • Mailings
  • Filing

o   Special Projects

  • Job Qualifications:
  • Knowledge of Microsoft Office Suite
  • Dependable, somewhat flexible
  • Extremely confidential

 

OFFICE ASSISTANT – Career And Transfer Services (Jessica Gagne 207-216-4400 or careerandtransfer@yccc.edu)

  • Answer routine email or voicemail messages
  • Data entry
  • Schedule students for 1-on-1 appointments with transfer college advisors who visit YCCC
  • Look for relevant employment and volunteer opportunities and post to the myYCCC portal
  • Look for relevant area career and transfer events/workshops/open houses and post to the myYCCC portal
  • Update, print, and post to bulletin boards:
  • Weekly summary of employment opportunities
  • Monthly summary of career and transfer events
  • Other office promotional items
  • Find and schedule social media updates for the office (Facebook, Twitter, and soon LinkedIn)
  • Lend a student voice to office programming and resource development
  • Other tasks as assigned

 

TECHNOLOGY SUPPORT ASSISTANT - Technical Support Department

  (Eric Bourque 207-216-4336 or ebourque@yccc.edu)

  • Perform a front desk support roll for department
  • Address user issues and either help triage simple problems or generate work orders using department ticketing system
  • Provide a human element to the depart so all user issues receive attention in a timely fashion
  • Other IT duties as assigned
  • Job Qualifications:
  • Basic connectivity to network and wifi
  • Knowledge of the Windows environment
  • Knowledge of Microsoft Suite Programs such as Word, Excel, Powerpoint
  • Customer Service Skills
  • Ability and willingness to learn on the job
  • Ability to research IT solutions based on given criteria





 

2016-2017 Academic Year

  • Learning Assistance Center - Office Assistant